Use Enrollment Request Search to Research Enrollment Actions

 

Enrollment Request Search is a powerful tool that allows you to answer questions like:

  • How can I determine if a student really tried to drop a class from his schedule during the drop/add period?
  • A student says she doesn't know why she's enrolled in a certain class; how can I find who added it to her schedule?
  • How can I determine who might have over-enrolled a certain class section?

Answers to these questions can be found quickly if you have an understanding of how to best define a search. Defining a search simply consists of deciding which search parameters to use on the Enrollment Request Search page.

IMPORTANT! You must provide values for at least two search-criteria fields to generate a search.

Navigation

Log on to www.my.fsu.edu. Under the myFSU Links area, click the SC icon. Go to Main Menu>Records and Enrollment>Enroll Students>Enrollment Request Search.

Choosing Search Parameters

1. After following the navigation above, the Enrollment Request page appears. In the Academic Institution field enter FSU01, then click Search.

Enrollment Request Search

 

The Enrollment Request Search page appears.

Enrollment Request Search page

 

2. The Enrollment Request Search page pictured above provides 11 search parameters.

 

 

 

3 Drop-down boxes:drop down box screen shot

 

 

How does selecting a value for this option limit the search results?

 

 

Combining this value with the additional values listed. . .

 

 

results in a search that shows:
The Academic Career drop-down box Selecting a value from the Academic Career drop-down limits the search by the student population selected. For example, by Undergraduates.
  • an Academic Career value +
  • a Term value +
  • a Class Nbr value . . .
  • how many students in the chosen term in a particular class section are undergraduates, or graduates, etc.
The Enrollment Request Source drop-down box Selecting a value from the Enrollment Request Source drop-down limits the search by what action initiated the enrollment request. For example, Self-Service Enrollment limits the search to enrollment requests initiated by they student.
  • the enrollment action/s a student took during a particular time frame, like the drop/add period, OR
  • the actions taken on the student's behalf during a particular time frame-perhaps through Quick Enroll or Enrollment Request.
The Enrollment Request Action drop-down box Selecting a value from the Enrollment Request Action drop-down limits the search by the action type. For example, you could limit your results by the Enroll action, Drop action, or Swap Courses action.

 

 

 

  • exactly which enrollment action (Drop, Enroll, Swap course, etc.) a student took during a particular time frame, if you select an Enrollment Request Source of Self Service Enrollment, OR
  • exactly which enrollment action (Drop, Enroll, Swap course, etc.) was taken on the student's behalf during a particular time frame, if you select an Enrollment Request Source of Quick Enroll or Enrollment Request.

 

 

 

5 Look Up fields & 1 data entry field:Look Up field screen shot

 

 

How does selecting a value for this option limit the search results?

 

 

Combining this value with the additional values listed. . .

 

 

results in a search that shows:
The Term field Selecting a value for the Term field limits the search to a single semester. For example, 2139 is Fall 2013.
  • Always provide a term value.
  • N/A
The Enrollment Request ID field

Selecting a value for the Enrollment Request ID field limits the search to a number that is like a serial number.

One enrollment request can have several actions associated with it. For example, if the student logs on to her Student Center
and self-enrolls in (6) classes and performs no other actions before logging out (no drops, no swaps, etc.), that Enrollment Request
will have one 10-digit Enrollment Request ID (the number might look like this: 0004671323), but six Enrollment Request
Detail Sequence numbers: 1 through 6.

  • N/A
  • N/A
The Enrollment Action Reason field Selecting a value for the Enrollment Action Reason field limits the search to the reason the enrollment request was made. For example, if the Enrollment Request Action was Drop, the Enrollment Action Reason might be NADN-the code for the student failing to attend the mandatory first-class meeting.
  • how many students in a particular class section dropped the class for the same reason.
The User ID (data entry field) The User ID is equivalent to the legacy system's Campus ID. Selecting a User ID value allows you to identify all of the actions taken by a specific person. This could be the student, staff person, or faculty administrator.
  • a User ID value +
  • a Term value +
  • a Class Nbr value . . .

Add

  • an Empl ID value . . .

 

  • what enrollment actions a staff member took for students in the given class section.

    OR

  • what enrollment actions a staff member took on behalf of a specific student in the given the class section.
The Empl ID field The Empl ID is the student's unique identifier. Selecting an Empl ID value allows you to identify enrollment actions taken by a specific student.
  • what self-service drop actions(Self Service Enrollment) the student took during the drop/add period.
The Class Nbr field The Class Nbr is equivalent to the legacy system's reference number. Selecting a Class Nbr allows you to identify the enrollment actions that were performed for a specific class section.
  • a Class Nbr value +
  • a Term value +
  • a User ID value +
  • an Enrollment Action Range
  • What operator/s performed enrollment actions for a class section.

 

 

 

2 Date/Time boxes

 

 

How selecting a value for this option limits the search . . .

The Enrollment Action Range boxEnrollment Action Range box screen shot

  • Specifying a date range limits the search to a specific date range during the term.

The Last Update Range boxLast Update Range box screen shot

  • Specifying a time range for updates limits the search to a specific time frame during which enrollment requests were last updated.

 

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