Campus Solutions Academic Structure Overview

Terminology

A Group is a cluster of Careers. Groups are primarily used to include or exclude students from reports. Three Groups are defined: Traditional, Professional, and Non–degree.

A Career is equivalent to current classification levels—Undergraduate: Class 1-4; Graduate: Class 5; Non-degree seeking: 0, 6, 7.

Many system functions use Career as a defining point. Some examples of processes that use Career as a defining parameter are academic calendars; financial aid eligibility and distribution; and fee assessment.

A Program refers to the degree a student is seeking. A Program is admitted to and graduates from a Program. The degree level equates to program. Four programs are defined: Bachelor’s, Master’s, Specialist, and PhD.

A Plan is a combination of degree type (BS, BA, BFA, MS, MA, MPA, etc.) plus a major.  Plans can also define minors or additional majors.

A Program/Plan Stack (“Stack”) represents the academic structure (comprising degree level, degree type, and major) as it is applies to each student. A Program/Plan Stack Change refers to a change in the student’s program, plan, or both. Every time a change is made to a student's record, a new row reflecting that action is created in the student's Program/Plan record.

An Academic Organization can be a college, a school, or a department, such as the College of Arts and Sciences, the School of Communication, or the Biology Department.

NOTE: The academic organization syntax is as follows:
The first two letters represent the college AS (Arts and Sciences), BU (Business), ED (Education), and so on.

Please be aware of two changes:

  • Human Science is now HS not HE, and
  • Communication is now CI not CO.

The next 3 letters represent the department ACC (accounting), HIS (History), and so on. Some departments may have _INT appended, indicating an interdisciplinary department.

Some departments may append another string representing a sub-unit within the department (mostly found in Modern Languages. For example, ASMLLFRE designates the Department of French: AS/Arts and Sciences; MLL/Modern Languages and Linguistics; FRE/French Language Program).

And some academic organizations are not departments at all, but are centers that coordinate degree programs and/or courses.

 

Scenarios

The academic scenarios below are translated into a tabular representation of various program/plan structures. Consult the Plan Naming Conventions page for an overview of abbreviations.

 

Student Central Single Major—Undergraduate Student pursuing a BS in Exercise Science
Career UGRD
Program BACH
Plan EXERCSIBS

 

Student Central Single Major—Graduate Student pursuing an MA in Psychology with Thesis
Career GRAD
Program MASTR
Plan PSYCALGYMB

 

Student Central Double Major—Undergraduate Student pursuing a single BS with a double major in Criminology and Criminal Justice and Psychology
Career UGRD
Program BACH
Plan CRIMCJUSBS
This student has only one career and one program, but two plans. The two majors are posted under the same degree.

 

Student Central Two Bachelor's Degrees, each with a Minor—BS in Criminology and Criminal Justice with a minor in Psychology and a BA in English with a minor in Philosophy
 
Career UGRD
Program BACH BACH
Plan CRIMCJUSBS PSYCALGYMN ENGLABA PHYLPOLYMN
This student has only one career, but two program/plan stacks. The separate program/plan stacks allow independent posting of the degree associated with each program/plan combination.

 

Student Central Combined Degree Program—History BA with a Political Science minor to an MA in History
Career UGRD
Program BACH
Plan c POLITSCIMN
GRADUATION BA: History; Minor: Political Science
Career GRAD
Program MASTR
Plan HISTROYMA
This student has only one career active at a time, and only one program/plan stack active at a given time.

 

Student Central Simultaneous MA with thesis in Biology and BS in Accounting
Career GRAD UGRAD
Program MASTR BACH
Plan BIOLOGYMT ACCOUNTBS
This student is pursuing two degree levels at the same time, and thus has two careers, each of which has its own program/plan stack. The separate career/program/plan stacks allow independent posting of the degree associated with each career/program/plan combination.

 

Student Central PhD in Institutional Research with an 'inflight" MA in Instructional Systems
Career GRAD
Program DOCT MASTR
Plan INSTRESHPD INSTRSYSPD
This student has one career but two separate program/plan stacks. The separate program/plan stacks allow independent posting of the degree associated with each program/plan combination.